Accounts Payable Clerk Job Responsibilities:

• Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.

• Reconciles processed work by verifying entries and comparing system reports to balances.

• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.

• Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.

• Ensures credit is received for outstanding memos.

• Issues stop-payments or purchase order amendments.

• Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.

• Maintains accounting ledgers by verifying and posting account transactions.

• Verifies vendor accounts by reconciling monthly statements and related transactions.

• Maintains historical records by microfilming and filing documents.

• Disburses petty cash by recording entry and verifying documentation.

• Reports sales taxes by calculating requirements on paid invoices.

• Protects organization’s value by keeping information confidential.

• Updates job knowledge by participating in educational opportunities.

• Accomplishes accounting and organization mission by completing related results as needed.

• Answer incoming calls and assume other receptionist duties when needed  

• Generating & Sending Checks

• Utilizing QuickBooks for data entry / Invoicing