Location: Sherman Oaks, CA
We are an established company specializing in industrial medicine looking for a qualified individual to fulfill the role of Accounts Payable. The perfect candidate must have full range knowledge of Accounts Payable and Accounts Receivable with high volume experience. They must also perform administrative duties for the Accounting Department including, opening and distributing mail, filing, photocopies of documents, scanning, prepare/mail checks, and other administrative departmental tasks. Accounts Payable will be responsible for Vendor Management, research, reconciliations of regional accounts (Aging Reports, Past Dues, Penalties etc.) Accounts Payable must have a positive and professional attitude; works closely with Financial Controller, Account Managers, CEO, and Managers.
Accounts Payable Job Responsibilities:
Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
Reconciles processed work by verifying entries and comparing system reports to balances.
Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
Ensures credit is received for outstanding memos.
Issues stop-payments or purchase order amendments.
Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.
Maintains accounting ledgers by verifying and posting account transactions.
Verifies vendor accounts by reconciling monthly statements and related transactions.
Maintains historical records by microfilming and filing documents.
Disburses petty cash by recording entry and verifying documentation.
Reports sales taxes by calculating requirements on paid invoices.
Protects organization’s value by keeping information confidential.
Updates job knowledge by participating in educational opportunities.
Accomplishes accounting and organization mission by completing related results as needed.
Answer incoming calls and assume other receptionist duties when needed
Generating & Sending Checks
Utilizing QuickBooks for data entry / Invoicing
Proficiency in QuickBooks is a must
Experience Processing Invoices
Tracking budget expenses
Attention to detail
Data entry skills
General math skills
Education, Experience, and Licensing Requirements:
High school diploma, GED, or equivalent required
Bachelor’s degree in accounting, finance, or related field a plus
Previous accounts payable experience preferred